Administrative Coordinator

Location: Salt Lake City, Utah

Employment Type: Full-Time, On-site, Monday – Friday, 8:00 AM – 4:00 PM

Salary Range: $25-$29/hour, depending on experience

Aero-Graphics is a privately owned, full-service geospatial services company located in Salt Lake City, Utah. As an industry leader specializing in high-quality digital mapping, we supply comprehensive geospatial mapping products to customers nationwide. We pride ourselves on being at the forefront of mapping technology to deliver the best results for our clients.

We are seeking an experienced Administrative Coordinator who thrives as the reliable hub of a busy office environment. This highly visible, in-office role requires a steady presence to support daily operations, leadership, employees, vendors, and visitors throughout the workday.

Key Responsibilities:

• Manage daily office operations and provide front-line administrative support.
• Coordinate calendars, meetings, travel arrangements, events, and catering.
• Act as the central point of contact for calls, emails, mail, vendors, and visitors.
• Support leadership with reports, presentations, scheduling, and communications.
• Maintain records, handle billing for customers, and track receivables.
• Ensure smooth, efficient, and professional office operations each day.

Qualifications:

• Minimum of 5 years progressive experience in administrative or office management roles.
• Strong organizational, communication, and multitasking abilities.
• Experience supporting executive or C-suite leadership.
• Professional, dependable, and service-oriented work approach.
• Comfortable working on-site daily in a collaborative office environment.
• Proficient with Microsoft Office, Outlook, Adobe, and current office software tools.

Preferred Skills:

• Event planning or employee engagement experience.
• Experience supporting multiple departments or diverse stakeholders.
• Background in growing or fast-paced organizations.

Additional Information:

• Must be legally eligible to work in the U.S. without employer sponsorship.
• Role involves performing essential functions with or without reasonable accommodation.

This role is ideal for a candidate who enjoys being at the center of office operations, values in-person collaboration and teamwork, and takes pride in providing exceptional support across an organization.

Equal Opportunity Employer: Aero-Graphics welcomes applications from all qualified individuals and considers all candidates without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, or protected veteran status.